Office Manager


Wrocław, Poland


Part-time (20 hr/week)

Short info

We are looking for an Office Manager to join us in our office in Wrocław. If you are a perfectly organized, self-disciplined, energetic and ambitious person, this role is for you!

About Infermedica

At Infermedica, we develop AI-driven apps that allow insurance, healthcare and pharmaceutical companies to pre-diagnose, triage, and connect patients with the appropriate medical services. We are on a bold mission to guide every patient to the right care.

Every day, we work on the most exciting challenges in the healthcare industry: using artificial intelligence (AI) in medical diagnosis and natural language processing (NLP) in chatbots and voice assistants. Our core technology is science-driven and built on the firm foundation of the latest medical papers and internal research.

We are known for our outstanding products and customer service experiences. Since 2012, we’ve helped companies from all over the world increase efficiency, improve patient flow and reduce costs.

Check our products →

Your role

This role combines key organizational responsibilities in the area of office management, event planning, and executive assistance. As the Office Manager at Infermedica, you will have the following responsibilities:


  • Making payments
  • Invoicing
  • Collecting invoices and receipts

Office management

  • Taking care of office supplies
  • Handling traditional mail
  • Organizing guests’ visits
  • Organizing company’s events

Executive assistance

  • Scheduling calls and meetings
  • Business travel planning
  • Online research
  • Providing a daily-basis support to the management team


  • Communication with company’s partners
  • Taking part in management of internal projects

Requirements and skills

  • Proficiency in English (both written and spoken)
  • Excellent writing skills, especially clean and professional e-mail writing
  • Good knowledge of Microsoft Office and Google Docs
  • Extremely well-organized with meticulous attention to detail

It would be even better if you have:

  • Interest in project management and startups
  • Prior experience as an executive assistant or an office manager

Perks and benefits

We do our best to create a friendly and open environment where you can embrace yourself and get support from other team members. We also provide many company benefits, including:

  • Multisport card
  • Private health insurance
  • Flexible forms of employment
  • Flexible and paid holidays (also for B2B)
  • Flexible working hours
  • Your hardware of choice
  • Lunch funding
  • Coursera funding

Next steps

Does it sound like a good fit for you? Give it a shot and apply now. Don’t forget to include these in your application:

  • Your CV in English
  • Tell us something about yourself. Why would you like to work here? The first thing we would like to see is how well you compose e-mails.
  • Link to your LinkedIn (if available)

We will review your application and arrange to meet and chat in person. Looking for a job can be stressful, but we are here to help! If you have any questions regarding this job offer, requirements, perks or recruitment process, please contact Tomasz Domino (Chief Operating Officer) at tomasz.domino@infermedica.com.

We’d be more than happy to have you on board!

We look forward to hearing from you!

Apply now